AI workflow tools for
businesses that move fast.
We overlay AI on the systems you already use — no rip-and-replace. Missed calls get answered. Unsold quotes get worked. Maintenance requests get routed. You stay in charge of the shop.
How it works
Three steps. Weeks, not quarters.
A 15-minute call to scope the gap
No decks. No discovery retainer. We map the bottleneck — calls you’re missing, quotes you’re not chasing, reports eating your Sundays — and I quote a fixed scope.
I build it — most ship in 2 weeks or less
Solo concierge. Every line of code, every prompt, every integration — me. I ship fast because there’s no handoff, no sprint planning, no account manager.
We refine with real data — you keep the code
First month is tuning based on what your actual customers do. If we part ways, you keep the code. No vendor lock-in. No hostage data. This is your system, on your terms.
What I build
Six products. Fixed scope. Real pricing.
Each one is productized from real operational pain we’ve seen across service businesses. Pick one, or we scope a custom build.
Missed-Call SMS Bot
Live demoCalls that go to voicemail get an AI text-back inside 5 seconds. It qualifies, answers the common stuff, and books when it can.
- Best for
- HVAC, plumbing, electricians, med spas, mobile services
- Pricing
- $2,000 setup + $400/mo
AI Intake Form
Live demoReplaces your static contact form with a conversational qualifier. Better leads, less ghosting, pre-scoped before you call back.
- Best for
- Med spas, cosmetic clinics, high-ticket services
- Pricing
- $1,500 setup + $300/mo
Quote Recovery Engine
Live demoUnsold estimates trigger an automated follow-up cadence — gentle nudge, value reminder, soft close. Writes the copy, sends at the right moment.
- Best for
- HVAC, roofing, contractors, pest control, any quote-heavy shop
- Pricing
- $2,500 setup + $500/mo
Maintenance Triage Command Center
One inbox across SMS, email, web form, phone. AI classifies urgency, extracts details, routes to the right tech. Dispatcher sees everything in one view.
- Best for
- Property management, multi-location operators, facilities
- Pricing
- $4,000 setup + $800/mo
Owner / Board Reporting Autopilot
Monthly reports auto-generated from QuickBooks, PMS, or whatever you already use. You review and send. No more Sunday report nights.
- Best for
- Property managers, multi-unit operators, agency owners
- Pricing
- $3,000 setup + $700/mo
Custom Build
None of the above fits? Tell me the gap. If I can build it, I quote a fixed scope. If I can't, I tell you who can.
- Best for
- Operators with a specific, concrete pain
- Pricing
- Starting at $2,500
Sample builds
What I’d build for businesses like yours.
These are portfolio illustrations — not past clients. Each one is a realistic scope I’d quote today, for a business that matches the profile.
The gap
Maintenance requests come in through four channels — call, email, portal, walk-in. Dispatcher spends mornings triaging. Emergencies sit too long. Low-priority stuff interrupts emergencies.
The gap
Quoting replacement systems gets 30-40% close rate. The other 60% go silent. Owner doesn't have time to chase every estimate personally. No follow-up = lost revenue.
The gap
Monthly owner reports take the operations lead 6-8 hours per property. Data already lives in Buildium + QuickBooks — just nobody has time to assemble it into something owners want to read.
The gap
Static contact form converts at ~4%. Most leads are vague ("interested in botox") — no budget, no timeline, no treatment specifics. Front desk calls back, plays phone tag, ghosted.
Live demos
Try three of them — right now.
These are the actual systems, pared down to fit in a browser. No signup. No email capture to try. Play with them.
About TrueFlow Studio
Built for businesses that want a real edge from AI.
We help small and mid-sized businesses adopt AI and modern technology to gain real competitive advantages — more leads, faster operations, less manual work. Not prototypes, not pilots. Tools that ship and earn their keep in week one.
Studio builds custom AI workflows that overlay on the systems you already use. No rip-and-replace. No multi-year platform contracts. No lock-in. Every project is concierge — scoped to your specific gap, delivered fast, designed to produce measurable results.
Get in touch
Tell us the gap.
Three sentences about what’s broken is enough. We’ll reply within 24 hours with whether we can help and what it would look like.